** Repost from email to Clubs 20 June 2023 **
Notice is hereby given that the 15th Annual General Meeting of Coast & Valley Swimming Association will be held as follows:
Date Sunday 20th August 2023
Time 10:00am
Venue Jewells Lifestyle Village Community Hall
7 Ntaba Road, JEWELLS.
Five (5) Management Committee and ALL Standing Committee positions will be declared vacant and nominations are being called for the following positions:
MANAGEMENT COMMITTEE:
President retiring member Norm Roberts Norm is not standing for re-election
Treasurer retiring member Michelle Gross
Competition Co-ordinator retiring member Janette Kinkade
ATSC Co-ordinator retiring member Jacqui Currey
One (1) individual member retiring members Heidi Tolar
Retiring committee members are eligible for re-election
STANDING COMMITTEES
*Selection & Development Committee: 5 individual members from 5 separate clubs & 1 coach
Competition Committee: 3 suitably qualified members & 1 coach
ATSC Committee: suitably qualified members/Appointments Officer
Retiring committee members are eligible for re-election
*Selection & Development Committee members will take up their positions on 1 October.
NOMINATIONS FOR MANAGEMENT AND/OR STANDING COMMITTEE POSITIONS:
Nominations on the prescribed form for Committee positions and Standing Committee positions are to be returned no later than 5pm 20th July 2023
NOTICE OF MOTION:
Any notices of motion to be included as Agenda items for the meeting, and nominations for the above positions are hereby called for and must be received by the Area Secretary by email or post no later than 5pm 29th July 2023.
AGENDA PAPERS:
Agenda and associated AGM papers will be emailed to club secretaries at the last known email address no later than 5pm 29th July 2023.
Please ensure that your club contact details as held by Coast & Valley Swimming Association are correct.
Your completed Club Delegate nomination form is to be returned no later than 5pm 20th July 2023
As Covid restrictions have eased, CVSA affiliatd clubs will be permitted to have up to FOUR (4) delegates attend and vote at the Annual General Meeting. Changes to your club delegate/s will be accepted until 5pm 20th July 2023
We ask that you please be aware of the following safety information in relation to the event. This advice may change prior to the meet and any changes will be communicated directly with you.
• If you or any member of your household have tested positive for COVID-19, please do not attend the event.
• If you or any member of your household are feeling unwell or have any symptoms of COVID-19, please do not attend the event.
• Please practice good hygiene whilst present at the event and if you do begin to feel unwell during the day, please leave the venue. Hand sanitiser will be available.
• Please be mindful of social distancing at all times.
A Forum will be held following on from the AGM this year. The agenda will be sent out closer to the date. Sander Ganzevles coach of The NUSport Performance Hub will be talking about The Hub and be able to answer any questions. SNSW are also send a representative to discuss the new Meet Levy SNSW are implementing.
Should there be any questions on any of the documentation, or to update your contact details please do not hesitate to contact the Area Secretary by email swim.coastandvalley@gmail.com